Privacy policy

This Privacy Policy (“Policy”) sets out our data collection and processing practices and your options and rights regarding the ways in which your personal information is handled. Please read it carefully.

The provision of your personal data to us is voluntary. However, without providing us with your personal data, you will be unable to e.g. apply for employment with us or apply to volunteer with us.

1. Responsible body - data controller

The “controller” - organisation responsible for the processing of personal data collected when you visit our websites - is WeMove Europe gGmbH, located: Planufer 91, 10967 Berlin.

2. Scope of this Privacy Policy

This Policy regulates how we handle personal data. It specifies which personal data we collect when you visit our websites, and how we use it.

Personal data means any information relating to person which allow to identify that person.

This includes information such as your name, address, telephone number or date of birth.

3. When do we collect information

(1) When you give it to us directly

You may give us your personal data e.g. in order to start a petition, sign a petition, participate in another campaign action, when you share information about a petition from our websites on Facebook, Twitter and/or via email, when you apply for employment with us, when you apply to volunteer with us, when you contact us by phone, email or post, and/or when you donate money to us.

(2) When you give it to us indirectly

Your information may be shared with us by others including users of our services, independent event organisers, other fundraising entities, sponsors and supporters of our organisation and services. Your information will also be provided to us when you follow or otherwise interact with us on or via social media such as Twitter or Facebook.

(3) When you give permission to other organisations to share it with us, or it is available publicly.

4. What information we collect

(1) To collect donations and process financial transactions:

If you choose to support our work with a donation, we need the following information about you:

  • First name, Last name,
  • E-mail address,
  • Postcode, Country,
  • Payment details (name of the account holder, IBAN/ account number, BIC/ bank code, credit card number, name of the financial institution etc.),
  • Donation amount and frequency.

The legal basis for data processing is Article 6(1)(b) of the General Data Protection Regulation.

(2) To process your employment or volunteering application:

When you apply for open positions at WeMove Europe, you yourself determine the scope of the data that you would like to submit to us as part of your application. For handling the administration of your employment and/or volunteering application, we typically collect and hold the following information:

  • First name, Last name,
  • E-mail address,
  • Country,
  • The language(s) you speak
  • Telephone number (where it is appropriate and relevant, for example).

Please note that applications that you send us by email will be sent to us unencrypted. 

5. How and why we use your data

(1) Overview

Personal data we handle will be used for the following purposes:

  • Handling of donations;
  • Information about significant changes to the Privacy Policy;
  • As otherwise described in this privacy policy.

(2) Processing financial transactions

We use your data to handle the administration of any donation or other payment you make to WeMove Europe gGmbH.

Your data will only be passed on to third parties if this is necessary for the processing of donations. For the processing of donations, service providers employed by us (please see below) receive the necessary data for the execution of the order. The service provider may only use the data to perform the task assigned to them.

The legal basis for the use of your data is Article 6(1)(f) of the General Data Protection Regulation. WeMove has a legitimate interest in being in contact with our donors.

(3) Contact

You can contact us by post, email to info@wemove-charity.eu, telephone or via direct message on Twitter or Facebook. The data you provide will only be used to process your request, e.g. provide you with the services, materials or information you have requested. Your data will only be passed on to third parties if this is necessary to process your request.

The legal basis for the use of your data is Article 6(1)(f) of the General Data Protection Regulation. WeMove has a legitimate interest in being in contact with our stakeholders and to answer any questions or send information.

(4) Employment or volunteering application

To apply online for open positions at WeMove Europe gGmbH, you can send us your application via email. You yourself determine the scope of the data that you would like to submit to us as part of your online application. We will use your personal data to handle the administration of your employment and/or volunteering application. The legal basis for this data processing is § 26 (1) 1) of the Federal Data Protection Act (Bundesdatenschutzgesetz n.F.) (decision on the establishment of an employment relationship). Your application data will be forwarded to and handled only by the persons responsible for the advertised position and for hiring procedures. All participants treat your application documents with the necessary care and confidentiality. After we’ve completed the selection procedure, the information you provide for the specific selection procedure and the documents sent will be deleted after six months, unless we have established an employment, volunteering or other type of contract with you.

6. Cookies

Cookies are small files that are stored on the hard disk of your computer or mobile device. They allow you to store information for a certain period of time and identify your end device.

We use cookies in some areas of our websites, e.g. in order to recognize your browsing preferences, to be able to improve your browsing experience, to pre-fill signature forms for you. This facilitates navigation and makes our websites more user-friendly. Cookies also help us to identify particularly popular areas of our websites.

We use different types of cookies. We use permanent cookies for better user guidance and individual service presentation. We also use so-called session cookies, which are automatically deleted when you close your browser. You can set your browser to inform you about the placement of cookies. This makes the use of cookies transparent for you. Important: If you do not accept cookies, you may not be able to use certain features of our websites.

The processing is carried out on the basis of Art. 6 (1) f) of the General Data Protection Regulation. It’s in our legitimate interest to optimise or enable user guidance and adapt the presentation of our website.

7. Data retention

In general, unless still required in connection with the purpose(s) for which it was collected and/or is processed, we remove your personal information from our records five years after the data it was collected. However, if before that date (i) your personal information is no longer required in connection with such purpose(s), (ii) we are no longer lawfully entitled to process it or (iii) you validly exercise your right of erasure, we will remove it from our records at the relevant time.

In the event that you ask us to stop sending you campaigning/fundraising/other electronic communications, we will keep your name on our opt-out list to ensure that you are not contacted again.

8. Service providers

WeMove Europe gGmbH uses service providers to provide certain services and to process your data (e.g. denial of service attacks protection) (order processing in accordance with Art. 28 of the General Data Protection Regulation). The service providers process the data exclusively on the instructions of WeMove Europe gGmbH and have been obliged to comply with the applicable data protection regulations. All contractors have been carefully selected and will only have access to your data to the extent and for the time required to provide the services.

Please note that some countries outside of the European Economic Area (“EEA”) have a lower standard of protection for personal data, including lower security requirements and fewer rights for individuals. We strive to only work with providers in the EEA who offer the best privacy protection. However, in some cases we might work with service providers outside the EEA and may transfer and/or store personal data collected from you to and/or at a destination outside the EEA. If we transfer and/or store your personal data outside the EEA we will take reasonable steps to ensure that the recipient implements appropriate measures to protect your personal data.

9. Data security

We endeavour to ensure that there are appropriate and proportionate technical and organisational measures to prevent the loss, destruction, misuse, alteration, unauthorised disclosure or of access to your personal information.

In addition to securing the operating environment, we use a state-of-the-art encryption method when transporting your data over the Internet. You can recognize this by the fact that the lock symbol in the address bar of your browser is closed and the address line starts with https://

Otherwise than as set out in this Privacy Policy, we will only ever share your data with your informed consent.

10. Your rights

As a user, you have the right to request information about what data about you is stored by us and for what purpose it is stored and processed. In addition, you may ask that we correct incorrect data, or request to have your data deleted (data which is no longer necessary to be stored). You have the right to data portability. You also have the right to complain to a supervisory authority about the data processing taking place. You have the right of appeal to a supervisory authority if you believe that the processing of data concerning you violates data protection regulations. The right of appeal may be exercised in particular before a supervisory authority in the Member State where you are living, working or where the infringement is suspected to occur.

11. Children

The WeMove Europe websites are not directed at persons under 16 years of age. Therefore, if you are under the age of 16, you may not use the WeMove Europe websites or enter your personal data on our websites.

We do not knowingly collect data from persons under 16. If you are a parent of a person under 16 and you become aware that your child is using our websites, please contact us at the contact details listed below and arrange for the data in question to be removed.

12. Policy amendments

We keep this Privacy Policy under regular review and reserve the right to update from time-to-time by posting an updated version on our websites, not least because of changes in applicable law. We recommend that you check this Privacy Policy occasionally to ensure you remain happy with it. We will notify you of significant changes to our privacy policy by email.

13. Contact

Please contact us if you have any queries or concerns whatsoever about the way in which your data is being processed: info@wemove-charity.eu